{"id":69890,"date":"2019-12-24t12:00:03","date_gmt":"2019-12-24t17:00:03","guid":{"rendered":"https:\/\/48e130086c.nxcli.net\/?p=69890"},"modified":"2019-12-26t09:48:36","modified_gmt":"2019-12-26t14:48:36","slug":"centralize-contact-administration-4","status":"publish","type":"post","link":"\/\/www.g005e.com\/2019\/12\/24\/centralize-contact-administration-4\/","title":{"rendered":"centralize contact administration"},"content":{"rendered":"<p><strong><a href=\"https:\/\/cpatwpe.s3.amazonaws.com\/cpatrendlines\/wp-content\/uploads\/2015\/07\/businesswomanphonepinkblouse_dollarphotoclub_78911701.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignright wp-image-41740\" src=\"https:\/\/cpatwpe.s3.amazonaws.com\/cpatrendlines\/wp-content\/uploads\/2015\/07\/businesswomanphonepinkblouse_dollarphotoclub_78911701-590x644.jpg\" alt=\"businesswoman talking on phone\" width=\"185\" height=\"202\" srcset=\"https:\/\/cpatwpe.s3.amazonaws.com\/cpatrendlines\/wp-content\/uploads\/2015\/07\/businesswomanphonepinkblouse_dollarphotoclub_78911701-590x644.jpg 590w, https:\/\/cpatwpe.s3.amazonaws.com\/cpatrendlines\/wp-content\/uploads\/2015\/07\/businesswomanphonepinkblouse_dollarphotoclub_78911701.jpg 300w, https:\/\/cpatwpe.s3.amazonaws.com\/cpatrendlines\/wp-content\/uploads\/2015\/07\/businesswomanphonepinkblouse_dollarphotoclub_78911701.jpg 600w, https:\/\/cpatwpe.s3.amazonaws.com\/cpatrendlines\/wp-content\/uploads\/2015\/07\/businesswomanphonepinkblouse_dollarphotoclub_78911701-290x317.jpg 290w, https:\/\/cpatwpe.s3.amazonaws.com\/cpatrendlines\/wp-content\/uploads\/2015\/07\/businesswomanphonepinkblouse_dollarphotoclub_78911701-133x145.jpg 133w, https:\/\/cpatwpe.s3.amazonaws.com\/cpatrendlines\/wp-content\/uploads\/2015\/07\/businesswomanphonepinkblouse_dollarphotoclub_78911701-174x190.jpg 174w, https:\/\/cpatwpe.s3.amazonaws.com\/cpatrendlines\/wp-content\/uploads\/2015\/07\/businesswomanphonepinkblouse_dollarphotoclub_78911701.jpg 1466w\" sizes=\"auto, (max-width: 185px) 100vw, 185px\" \/><\/a>your practice management application will be home base.<\/strong><\/p>\n<p><i>by roman h. kepczyk<\/i><br \/>\n<a href=\"\/\/www.g005e.com\/shop\/qop\/\"><i>quantum of paperless<\/i><\/a><\/p>\n<p>many firms today maintain contact information within multiple applications such as practice management, outlook, tax systems, and other marketing and crm (customer relationship management) programs.<\/p>\n<blockquote><p><b>more: <\/b><a href=\"\/\/www.g005e.com\/2019\/11\/21\/standardize-the-quickbooks-support-your-firm-offers\/\">cutting your quickbooks costs<\/a> | <a href=\"\/\/www.g005e.com\/2019\/11\/13\/how-to-transfer-files-securely\/\">how to transfer files securely<\/a> | <a href=\"\/\/www.g005e.com\/2019\/10\/16\/why-accounts-payable-processing-should-be-digital\/\">going digital with a\/p processing<\/a> | <a href=\"\/\/www.g005e.com\/2019\/09\/04\/document-container-software-helps-avoid-overauditing\/\">avoid over-auditing with \u2018document containers\u2019<\/a> | <a href=\"\/\/www.g005e.com\/2019\/08\/16\/how-to-manage-inbound-digital-transfer-tools\/\">beyond email: new digital tools<\/a> | <a href=\"\/\/www.g005e.com\/2019\/07\/23\/who-deletes-documents-and-when\/\">who deletes documents and when?<\/a><br \/>\n<strong><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-full wp-image-49700\" src=\"http:\/\/4f2bur4nuye2cgakm2rm61qk.wpengine.netdna-cdn.com\/wp-content\/uploads\/2016\/08\/yellow_key_clip_art-e1375897299811-36p-hi-1-e1470686574894.jpg\" alt=\"goprocpa.com\" width=\"39\" height=\"16\" \/><span style=\"color: #b79c00;\">exclusively for pro members. <\/span><\/strong><span style=\"color: #b79c00;\"><a style=\"color: #b79c00;\" href=\"\/\/www.g005e.com\/wp-login.php?redirect_to=\/\/www.g005e.com\/2019\/12\/24\/centralize-contact-administration-4\/\">log in here<\/a> or <a class=\"external\" style=\"color: #b79c00;\" href=\"http:\/\/goprocpa.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">2022世界杯足球排名 today<\/a>.<\/span><\/p><\/blockquote>\n<p>too often, a significant amount of time is wasted in firms pulling contact information together, reconciling and verifying lists for mailings, invitations, and even organizers. it is critical that firms centralize the updating of contact information for consistency.<br \/>\n<!--more--><br \/>\nfor example, tax personnel, who are often the first to be made aware of an address change, may make the change within their tax program and not pass the change to others. we recommend all changes, from every source, be sent to administration where one person can update all databases for consistency. many firms utilize a client contact form on their intranet that can be routed to the administrative department via email. this individual is then trained to update all applications and if necessary, email those who could be impacted.<\/p>\n<blockquote><p>\u201c91% of firms have a centralized contact management list; 67% of firms maintained this list in their practice management application.\u201d \u2013 cpafma 2015 survey<\/p><\/blockquote>\n<p>in the next few years, the number of different databases a firm maintains will reduce as the major vendors integrate their products around a central contact list, which we believe will be the firm\u2019s practice management application. the latest products from thomson reuters and wolterskluwer\/cch function on sql databases and can be integrated with microsoft exchange such that any changes made in practice can be exported to outlook. if the firm is also using the same tax vendor as their practice management vendor, the new versions also can be integrated so that firms can access one contact list. some firms will utilize a dedicated crm application, but we recommend this just be utilized by the marketing department and for individual marketing campaigns.<\/p>\n<p>we anticipate the core users in the firm will rely on the contact data within time and billing that is linked to their other applications.<\/p>\n<p>procedures need to be in place to avoid inconsistencies, with best practices pointing to a central person being properly trained to update all necessary databases.<\/p>\n<p><strong>recommended actions:<\/strong><\/p>\n<ol>\n<li>create a standard contact form incorporating all current contact database information and implement a centralized process to update all databases concurrently, particularly the practice management system used by the firm.<\/li>\n<li>if using an older time and billing system, evaluate new practice management applications with superior integration. plan to upgrade soon.<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p><strong>your practice management application will be home base.<\/strong><br \/>\n<em>by roman h. kepczyk<\/em><br \/>\n<em><a href=\"\/\/www.g005e.com\/shop\/qop\/\">quantum of paperless<\/a><\/em><\/p>\n","protected":false},"author":1342,"featured_media":59128,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"categories":[1363,3120,3002,2306],"tags":[120,629],"class_list":["post-69890","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-featured","category-pro-member-exclusive","category-special","category-tech-and-fintech","tag-tech","tag-technology"],"acf":[],"yoast_head":"<!-- this site is optimized with the yoast seo plugin v24.0 - 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