{"id":62994,"date":"2019-07-11t12:00:27","date_gmt":"2019-07-11t16:00:27","guid":{"rendered":"https:\/\/48e130086c.nxcli.net\/?p=62994"},"modified":"2019-07-13t19:37:44","modified_gmt":"2019-07-13t23:37:44","slug":"capture-firm-knowledge-on-an-intranet","status":"publish","type":"post","link":"\/\/www.g005e.com\/2019\/07\/11\/capture-firm-knowledge-on-an-intranet\/","title":{"rendered":"capture firm knowledge on an intranet"},"content":{"rendered":"

\"four<\/a>dashboards may speed up the search process.<\/strong><\/p>\n

by roman h. kepczyk<\/i>
\nquantum of paperless<\/i><\/a><\/p>\n

firm knowledge and information is usually stored in one of four \u201cbuckets.\u201d<\/p>\n

more: <\/b>survey: firms split on mobile device management<\/a> | collaboration should tie in messaging<\/a> | survey: nearly half of firms use videoconferencing<\/a> | plan right for remote access<\/a> | survey: only 32% of firms providing non-phone devices<\/a> | jumping to windows 10<\/a>
\n\"goprocpa.com\"exclusively for pro members. <\/span><\/strong>log in here<\/a> or 2022世界杯足球排名 today<\/a>.<\/span><\/p><\/blockquote>\n

the most obvious is within the accounting applications themselves where tax, audit and accounting programs store client files in a format that can only be accessed with that program. files are usually indexed and accessed in designated directories so there is not much the firm can do about moving these files.
\n
\nthe second bucket for more advanced firms is a document management application where final documents can be archived in alignment with a comprehensive document retention plan and easily searched. the 2019 cpafma survey pointed to 30 percent of firms utilizing their document management application for intranet purposes.<\/p>\n

the third bucket is the network drive where the firm\u2019s client and administrative files reside. this is usually maintained with microsoft windows explorer allowing anyone to create, move and delete any files or directories. unfortunately, this is often where the firm\u2019s core knowledge in the form of documented processes, procedure manuals and administrative tools\/forms resides. accessing this knowledge requires lengthy searches and knowing exactly what the user is looking for.<\/p>\n

to solve this issue, many firms have set up intranets to capture firm knowledge, which is the fourth information bucket found in firms today. an intranet is an internal website that uses internet protocols to securely share the organization’s information. it is only available to members of the firm who have authorized access.<\/p>\n

many firms have developed intranets, because they have a familiar web interface, which is the most common method for searching information. however, the benefit of the intranet is that it can be easily customized and limited to firm members, so they can search for specific items within the firm\u2019s policy manual, look up the firm\u2019s updated audit schedule, and access any personnel forms in one place.<\/p>\n

“67% of firms utilized an intranet to storefirm wide information.” \u2013 cpafma 2019 survey<\/p><\/blockquote>\n

traditionally, larger firms built their original intranets with lotus notes. today, most intranets are developed with microsoft tools such as microsoft expression, sharepoint and recently low-cost cloud solutions such as wordpress and intranets.com. microsoft tools use similar menu structures as other microsoft applications (word, excel) so it is easier to train administrative personnel to manage updates once the design is complete. all firm documents and knowledge that needs to be shared should be accessible through the firm\u2019s intranet.<\/p>\n

there is also a trend among the practice management application providers to include “dashboards” into their products that display real-time production metrics within the firm. these dashboards can be customized to each person’s preference to highlight the key performance indicators (kpi) that they use to track their business, and more than one-fourth of the respondents utilized information dashboards within practice management for internal reporting.<\/p>\n

recommended action:<\/strong> set up firm intranet to host firm knowledge and resources that are not part of a production application or document management system and add dashboard products to monitor kpis.<\/p>\n","protected":false},"excerpt":{"rendered":"

dashboards may speed up the search process.<\/strong>
\nby roman h. kepczyk<\/em>
\nquantum of paperless<\/a><\/em><\/p>\n","protected":false},"author":1342,"featured_media":59128,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"categories":[1363,3120,3002,2306],"tags":[120,629],"class_list":["post-62994","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-featured","category-pro-member-exclusive","category-special","category-tech-and-fintech","tag-tech","tag-technology"],"acf":[],"yoast_head":"\ncapture firm knowledge on an intranet - 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