{"id":55471,"date":"2018-08-21t11:00:39","date_gmt":"2018-08-21t15:00:39","guid":{"rendered":"https:\/\/48e130086c.nxcli.net\/?p=55471"},"modified":"2018-09-13t03:13:24","modified_gmt":"2018-09-13t07:13:24","slug":"why-a-digital-tax-workflow-system-is-vital","status":"publish","type":"post","link":"\/\/www.g005e.com\/2018\/08\/21\/why-a-digital-tax-workflow-system-is-vital\/","title":{"rendered":"why a digital tax workflow system is vital"},"content":{"rendered":"

\"woman<\/a>a central system keeps everyone from making up their own.<\/strong><\/p>\n

by roman h. kepczyk<\/i>
\nquantum of paperless<\/i><\/a><\/p>\n

the most important aspect of transitioning the firm\u2019s tax process to a digital environment is managing electronic files that are no longer physically viewable in assorted stacks around the office.<\/p>\n

more: <\/b>survey: 72% of firms annotate pdfs<\/a> | how long do you need that file?<\/a> | don\u2019t underestimate document management<\/a> | profession transitions from windows 7 to 10<\/a> | some firms dumping desktop computers<\/a> | roman kepczyk: inside the quantum of paperless<\/a>
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this requires a digital tax workflow system that lets everyone know the status of every return and easily connects that person to digital copies of the return and the source documents.
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\nunder traditional manual tax systems, firms utilized due date tracking databases that identified when a return was due, but not what information was missing, or the preparation, review or extension status, which was often recorded manually on a physical routing sheet.<\/p>\n

many firms attempted to set up each of these statuses within their practice management systems via projects. it was soon discovered that in most firms, administrative personnel were the only ones updating the status when information was received and when the return went out.<\/p>\n

those steps that were to be updated by the professional staff might be updated early in busy season, but compliance dropped off significantly the further along tax season went as they were not forced to update the status by the system. this usually resulted in many professional staff keeping their own manual lists or spreadsheets \u2013 which doubled the work\u00a0\u2013 and firms having weekly staff meetings to update the various workflow lists.<\/p>\n

some applications such as lacerte integrate the workflow steps into their tax programs, which can work well if properly utilized. typically, most firms did not have this option available, which led to development of a new breed of workflow application that<\/p>\n