{"id":436,"date":"2006-07-18t14:07:00","date_gmt":"2006-07-18t19:07:00","guid":{"rendered":""},"modified":"2024-10-01t09:17:22","modified_gmt":"2024-10-01t13:17:22","slug":"top-6-backup-strategies-for-accountants","status":"publish","type":"post","link":"\/\/www.g005e.com\/2006\/07\/18\/top-6-backup-strategies-for-accountants\/","title":{"rendered":"top 6 backup strategies for accountants"},"content":{"rendered":"

the best assurance is storing your data offsite.<\/i><\/p>\n

by rick telberg<\/b>
\nfor hewlett packard<\/i><\/p>\n

everyone knows how important it is to back up important files and applications, but many accountants still don\u00e2\u20ac\u2122t have a comprehensive and coherent approach to this vital task. the plain truth of the matter is that backup is usually inconvenient, not very effective, or both. <\/p>\n

among accountants, the most common methods include backing up to a network hard drive, optical discs, or possibly a portable hard drive. any finance manager using one of these methods on a regular basis is already ahead of the game.<\/p>\n

<\/a>
\nat the same time, accountants have probably heard that most backup protocols specify that at least one current copy of backed-up data be maintained off site. there\u00e2\u20ac\u2122s good reason for this. while the most common need for restoring backed up data and applications is an equipment failure and\/or a hard disk crash, recent years have pointed out that other calamities can very easily wipe out not only equipment and data, but your entire physical plant. if the back-up data is stored on-site, a flood, hurricane, or earthquake, all of which have struck various areas of the country this year, can easily wipe out the backup copies along with the originals. <\/p>\n

storing one or more current copies of your mission-critical data and custom applications at other locations can reduce the chance that a disaster will leave you or your clients up the creek without your data.<\/p>\n

here are six of the most common ways accountants are using to back up their data:<\/p>\n

1) burn it to cd\u00e2\u20ac\u2122s. and store them in a safe deposit box.<\/p>\n

2) with dl (dual-layer) dvds holding 8gb of data, this is an effective and affordable approach, though burning an 8gb dvd can take a considerable length of time. <\/p>\n

3) you might also want to consider using one or more usb flash memory drives. these are also available in capacities of up to 8gb (though the larger drives are still quite expensive), but you can write your backup onto a flash drive a lot faster than burning an optical disc, and the drives are rewriteable numerous times so that an investment in three or four \u00e2\u20ac\u0153thumb\u00e2\u20ac\u009d drives should be sufficient. <\/p>\n

they can fit in your pocket, but that\u00e2\u20ac\u2122s not the most secure place for them.<\/p>\n

4) for bigger back-up jobs, consider external hard drives. at a cost of less than a dollar a gigabyte, you can back up the entire contents of two or three computers on one 250 gb hard drive. just remember to get in the habit of swapping one drive with another on a regular basis, and storing the spare someplace safe offsite.<\/p>\n

5) if bad habits are hard to break, consider on-line backup. anyone with a broadband connection (and who doesn\u00e2\u20ac\u2122t have one these days?) can do it. it\u00e2\u20ac\u2122s not inexpensive, but it is easy and automatic. and it is probably one of the fastest growing areas for care-free backups.<\/p>\n

6) there\u00e2\u20ac\u2122s another off-site backup strategy that is less often used. some small firms with vpns (virtual private networks) are setting up client nodes at one or more geographically-dispersed sites \u00e2\u20ac\u201c like the owner\u00e2\u20ac\u2122s home or the outside cpa\u00e2\u20ac\u2122s office. often, however, they find problems connecting when they need to (because someone simply isn\u00e2\u20ac\u2122t home or the office is closed) or they need more storage capacity at the remote site. at least that problem can be solved with an external usb hard disk or nas (network attached storage) drive. <\/p>\n

keep in mind that whatever method you choose as an accountant, you will need to consider privacy issues. you have a legal responsibility to protect your firm\u00e2\u20ac\u2122s and your clients\u00e2\u20ac\u2122 data. make sure that the remote recipient of any of your backup data will respect and maintain the privacy of your clients and your own practice.<\/p>\n","protected":false},"excerpt":{"rendered":"

the best assurance is storing your data offsite. by rick telberg for hewlett packard everyone knows how important it is to back up important files and applications, but many accountants still don\u00e2\u20ac\u2122t have a comprehensive and coherent approach to this … continued<\/a><\/p>\n","protected":false},"author":17,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"categories":[2254],"tags":[534],"class_list":["post-436","post","type-post","status-publish","format-standard","hentry","category-growth","tag-growth"],"acf":[],"yoast_head":"\ntop 6 backup strategies for accountants - 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