{"id":121596,"date":"2024-01-16t18:08:12","date_gmt":"2024-01-16t23:08:12","guid":{"rendered":"\/\/www.g005e.com\/?p=121596"},"modified":"2024-08-29t23:54:04","modified_gmt":"2024-08-30t03:54:04","slug":"how-to-maximize-on-site-client-meetings","status":"publish","type":"post","link":"\/\/www.g005e.com\/2024\/01\/16\/how-to-maximize-on-site-client-meetings\/","title":{"rendered":"how to maximize on-site client meetings"},"content":{"rendered":"

\"\"<\/strong><\/p>\n

plus two traps to avoid.<\/strong><\/p>\n

by penny breslin<\/i>
\nit\u2019s not just the numbers<\/i><\/a><\/p>\n

\u201cwe can evade reality, but we cannot evade the consequences of evading reality.\u201d \u2013 ayn rand<\/p>\n

the reality is that the robots and ai are here, and they will eventually take over much \u2013 if not all \u2013 of the day-to-day work that is typically done by a human interacting with a computer. you may not like it, but you cannot avoid it. so utilize robots to make your life easier.<\/p>\n

more: <\/strong>use timesheets for productivity, not billing<\/a> | best practices for source doc permissions and handling<\/a> | every back office support client needs a playbook<\/a> |\u00a0strengthen client ties with workflow tools<\/a> | understand your online marketing options<\/a> | narrow your prospects by choosing a vertical<\/a> | advisory services done your way<\/a> | ai is not your enemy<\/a>
\n\"goprocpa.com\"exclusively for pro members. <\/span><\/strong>
log in here<\/a> or 2022世界杯足球排名 today<\/a>.<\/span><\/p><\/blockquote>\n

prepare for your meeting<\/strong><\/p>\n

do your homework before going out to the client\u2019s office. if this is an existing client where you have been doing standard compliance work, review the data in their accounting program and make sure you are working with up-to-date information. if this is a new back office support prospect, ask to review their accounting data before going out to their offices. if they are not open to this, it may require an extra visit. the steps below assume you have either worked on the client\u2019s accounting in some capacity, or you have had the opportunity to review the accounting files.
\n
\nthere are several aggregation programs that will import accounting files and produce good managerial reports. jirav (
https:\/\/www.jirav.com\/<\/a>) or path simplex financials (https:\/\/pathbysimplex.com\/<\/a>), for example, are great web-based programs that you can call up on your tablet while in the client\u2019s office and show them what you understand from their current accounting. this approach will help differentiate you from other accountants. it should help confirm the need for your services as well as allow you to suggest a few immediate fixes.<\/p>\n

as we all know, the clean and perfectly allocated set of accounting books is a unicorn. we also know we can fix something immediately, which will dazzle the average small business owner looking for help.<\/p>\n

how to get the most out of your on-site meetings<\/strong><\/p>\n

capture as much data while in the client meeting as possible \u2013 remember to use the voice recording capabilities of the mobile apps in onenote or evernote. today there are many inexpensive recording devices that will allow you to create outlines in words while recording the voice. one such app is otter.io, for the ipad or android tablet. show up with the tools that demonstrate how you want to work with the client. leave your notepads and file folders at home.<\/p>\n

frankly, i get more information if i let the recorder take my notes while i focus on the people and the visuals in front of me. as a bonus, i have the start of the procedures we will follow once we get the work.<\/p>\n

checklists or forms are another great tool for capturing information. firms with in-house database developers and adobe livecycle can utilize online forms to develop checklists. many web-based crms also have web-based forms that you can use on your intranet to enter checklist information. regardless of how you enter the information, capture as much information as you can while you\u2019re on site and while using a cloud-based app for input.<\/p>\n

if you have not been doing any of the bookkeeping or accounting previously, use your portable scanner to begin scanning items to build a back history. if the items in question are already digital, upload these to your web-based dms. here are some examples of documents to collect (and scan):<\/p>\n