survey: cpa firms’ top archiving apps
80% use a firmwide document management program for archival of all final tax returns, financial reports, and firm correspondence. read more →
here’s what you’re looking for: roman h. kepczyk
survey: are you still writing paper checks?
almost half have gone digital. what’s stopping you? read more →
survey: the trouble that lurks in old files
firms need procedures to ensure the deletion of outdated electronic files on the network. yet only 53% do. read more →
survey: no consensus on intranet tools
does your firm utilize an intranet to store firmwide information (i.e., personnel manual, best practices and internal firm procedures)?
if yes, which tools:
- microsoft sharepoint (12%)
- thomson gofileroom (6%)
- internal shared network drive (6%)
- cch document (4%)
your strategic technology plan needs a budget
do as you tell your clients to do.
by roman h. kepczyk
we have all heard the saying that if you don’t know where you are going, you’ll end up going nowhere (or… you won’t ever get there). unfortunately, many accounting firms do not do a good job of integrating their information technology requirements into the firm’s overall strategic vision.
more: survey: 57% of clients provide audit documents digitally | 2019: the biggest tech changes yet | survey: digital audit confirmations not the norm | survey: the best way to handle crm | portals, encryption vital to securing client documents
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information technology impacts virtually every aspect of accounting firm production and is usually the biggest expense after your personnel costs. accordingly, it should be managed as the critically important asset that it is.
read more →
survey: when clients supply digital audit docs
do your auditors receive the majority of source documents from clients digitally before the start of an audit? read more →
2019: the biggest tech changes yet
new data tools mean new opportunities for trusted advisors.
by roman h. kepczyk
the rosenberg map study of cpa firm statistics
outstanding! this is the most profitable year ever with similar sentiments echoed by virtually every firm i partnered with.
more from the map survey: why you need a tech strategy consultant | 2019: tech isn’t the problem. it’s the solution | 2019: using m&a to launch consulting | 2019 trends: client service changes | staff policies improve, but not mentoring
with my focus being strategic it production and workflow, i’m seeing the cloud, workflow optimization, and security surfacing as the top three trends impacting firms. read more →
report monthly on tech kpis
what are your core initiatives?
by roman h. kepczyk
quantum of paperless
most firms have a line partner or firm administrator overseeing the firm’s information technology department.
more: firm security needs an independent review | survey: digital audit confirmations not the norm | survey: the best way to handle crm | portals, encryption vital to securing client documents | survey: fewer field auditors carry scanners
these personnel may have an interest in information technology, but their primary responsibility often lies in other production areas. they need a way to efficiently oversee the firm’s it initiatives and report to management.
read more →
firm security needs an independent review
who needs cybersecurity training? your whole staff.
by roman h. kepczyk
quantum of paperless
going “paperless” means that all firm files and client data will be digitally stored on the firm’s network, which is almost always accessible to firm personnel via internal workstations and remotely via the internet.
more: survey: digital audit confirmations not the norm | training that works | survey: 61% of auditors commonly use data extraction tools | survey: firms divided on esignatures
the firm has a fiduciary responsibility to protect this data from anyone not specifically authorized to view it. proper security is very difficult for any internal network administrator to guarantee as few have the experience and have participated in ongoing training to implement security settings optimally the first time.
read more →
survey: digital audit confirmations not the norm
do your auditors utilize digital confirmations? read more →
training that works
remember to ask personnel for their input, too.
by roman h. kepczyk
quantum of paperless
for many firms, the ability to identify, standardize and implement best practices is the last remaining competitive advantage in business today as communications tools and access to technology have become available to everyone.
more: survey: 61% of auditors commonly use data extraction tools | standardize your firm’s quickbooks support | make your accounts payable digital | survey: 62% of field auditors use multiple monitors | enter t&e daily | survey: firms divided on esignatures | survey: 53% of firms deliver tax returns digitally
to take advantage of the continuous stream of innovation and opportunities, firms must adopt a “learning culture.” this requires a formal process to capture and standardize best practices in every department within the firm so that every person can take advantage of them.
read more →
survey: auditors rely on excel for scheduling
do your auditors utilize a digital audit scheduling tool (other than excel)? read more →
survey: the best way to handle crm
everyone entering their own info? not the best choice.
by roman h. kepczyk
quantum of paperless
many firms today maintain contact information within multiple applications such as practice management, outlook, tax systems, and other marketing and crm (customer relationship management) programs.
more: survey: 61% of auditors commonly use data extraction tools | standardize your firm’s quickbooks support | make your accounts payable digital | survey: 62% of field auditors use multiple monitors | enter t&e daily
too often, a significant amount of time is wasted in firms pulling contact information together, reconciling and verifying lists for mailings, invitations and even organizers. it is critical that firms centralize the updating of contact information for consistency.
read more →