three tech solutions for protecting client data

illustration of computer security threatsyou’ll be happy you already have these when the irs and fbi come knocking

by jody grunden

have you ever been contacted by the irs with the fbi involved? i can tell you from firsthand experience that it’s a bit alarming when that happens!

more: cyber security at a virtual cpa firm | innovate for the right reasons | creative perks for remote employees | 10 interview questions for unlocking true potential | toss the org chart for an accountability chart
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we were once contacted by the irs because they thought our server had been compromised. when the field officer who came to our office asked to see our server, we explained that we didn’t have a server.
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cyber security at a virtual cpa firm

woman sitting outside with laptop and smartphonefile and folder sharing is just one complication.

by jody grunden

working remotely has some great perks for the employees – flexible hours, no commute, casual dress and fewer distractions, to name a few. however, working remotely can also present some unique challenges when it comes to technology and security.

more: innovate for the right reasons | 5 questions to evaluate new tech tools | traditional benefits for remote employees | the hidden cost of running a distributed company | 3 ways to keep client files safe from security threats | the rise of the virtual cfo
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unlike a traditional brick-and-mortar office, when you work remotely, no one is going to walk into your home office and set up your equipment for you. employees have to be willing and able to hook up all those cables, monitors and other peripherals themselves.
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innovate for the right reasons

roi illustrationevaluate the effectiveness of existing tools vs. new options.

by jody grunden

depending on your age, you may or may not remember lotus 1-2-3. it was a hugely popular spreadsheet program back in the ’80s and early ’90s that was eventually taken over by excel. if we had been “married” to lotus 1-2-3 at that time, we may have gone out of business because we wouldn’t have been able to react fast enough.

more: 5 questions to evaluate new tech tools | top tech choices for the virtual firm | keeping the right people on the bus | how to run effective leadership team meetings | disc helps remote team work together effectively | 3 ways to keep client files safe from security threats
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this is the world of technology today. we have to operate under the mindset that what we’re currently using may or may not be around in five years.
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5 questions to evaluate new tech tools

businessman looking at question mark sketch on the wallthey’re shiny, but will they be effective?

by jody grunden

whether you purchase a one-time software license or pay for a tool on a subscription basis, the cost of software can add up quickly. it’s necessary to conduct a thorough analysis of any new software program before you decide to buy it, and you need to constantly evaluate the effectiveness of the tools you’re using.

more: top tech choices for the virtual firm | creative perks for remote employees | 10 interview questions for unlocking true potential | toss the org chart for an accountability chart | how core values affect remote work culture | how ‘tech stacks’ can help you standardize | ready to be a virtual cfo?
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we have learned that we want to be sure we’re getting the most out of our software, that our tools remain the right fit for our needs and that they are cost-effective.
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top tech choices for the virtual firm

why we choose what we choose.

by jody grunden

the tools that are used by a distributed firm with remote clients are going to vary greatly from those of a traditional brick-and-mortar firm.

more: creative perks for remote employees | traditional benefits for remote employees | the hidden cost of running a distributed company | how to develop your leadership team | 4 ways to bill clients | automation and the future of accounting | the only three metrics you need to measure staffers
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every tool we consider or use has to be cloud-based. nothing can be restricted to a single computer or location.
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becoming the innovative firm of the future

illustration of cloud softwarehow standardized tech stacks can help.

by jody grunden

a large percentage of cpa firms in the u.s. employ fewer than 10 people. leading cpa firms are becoming more consultative, helping companies with more than just financial reporting.

more: creative perks for remote employees | traditional benefits for remote employees | the hidden cost of running a distributed company | how to develop your leadership team | 4 ways to bill clients | automation and the future of accounting | the only three metrics you need to measure staffers
goprocpa.comexclusively for pro members. log in here or 2022世界杯足球排名 today.

they are also helping companies improve their margins and advising on industry trends and pending regulations that may have an effect on business. accounting is no longer just financial statements and tax returns, folks!
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creative perks for remote employees

dog sleeping in home office as woman works at computer in backgroundeducation and tech stipends? why not?

by jody grunden

in addition to the more traditional benefits, we also offer a few creative perks that i think our employees really appreciate, including an education stipend and a technology stipend.

more: traditional benefits for remote employees | keeping the right people on the bus | how to run effective leadership team meetings | disc helps remote team work together effectively | 3 ways to keep client files safe from security threats | the only three metrics you need to measure staffers
goprocpa.comexclusively for pro members. log in here or 2022世界杯足球排名 today.

education stipend

we believe that continuing education keeps our team members sharp and ahead of the game. one of our core values is “curiosity” because we want our employees to always be thinking about how we can improve our services, become more efficient and do things better. we want people to think outside the box because we’re not a typical accounting firm, nor do we ever want to be one.
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traditional benefits for remote employees

woman sitting outside with laptop and smartphoneis skimping worth the cost in loyalty?

by jody grunden

traditional benefits often include things that many brick-and-mortar office workers take for granted such as paid time off, health insurance and a retirement plan.

more: keeping the right people on the bus | 10 interview questions for unlocking true potential | toss the org chart for an accountability chart | how core values affect remote work culture
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why do i say these are taken for granted? well, some distributed companies may hire independent contractors to cut down on their expenses when it comes to “frivolous” things like this, but we believe in building a great place to work, and to us that means offering the kind of benefits that make employees feel secure and cared for.
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keeping the right people on the bus

illustration of different types of people connectednot everyone will work out, and that’s ok.

by jody grunden

there’s a common misnomer when it comes to retention and keeping people on the team. retention doesn’t mean keeping every single person on your team forever.

more: 10 interview questions for unlocking true potential | the hidden cost of running a distributed company | how to develop your leadership team | 4 ways to bill clients | automation and the future of accounting | the only three metrics you need to measure staffers
goprocpa.comexclusively for pro members. log in here or 2022世界杯足球排名 today.

not only do you want to get the right people on the bus, but you also want to get those people into the right seats. we want summit cpa to be a great place to work, and we want great people to be working here. however, we realize it may not be the right place for every person.
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10 interview questions for unlocking true potential

how to think outside the (geographical) box and hire remotely.

by jody grunden

before our firm became a distributed company with a remote workforce, our hiring was naturally limited to a small geographical location – fort wayne, indiana.

more: the hidden cost of running a distributed company | how to run effective leadership team meetings | disc helps remote team work together effectively | 3 ways to keep client files safe from security threats | the rise of the virtual cfo
goprocpa.comexclusively for pro members. log in here or 2022世界杯足球排名 today.

when we really started to grow, we knew we needed to bring in more senior-level accountants to be able to handle the clients we were bringing in at such a rapid pace.

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the hidden costs of running a virtual cpa firm

happy business professionals giving high five hand slapcombine a retreat with cpe.

by jody grunden

with a brick-and-mortar company, there are a number of standard costs that you would expect to have, such as rent or mortgage, utilities, building repairs, furniture, technology, etc. the total amount of these kinds of costs typically falls in the range of 3-4 percent of the company’s annualized revenue. that amount can be pretty significant for a lot of companies.

more: how to run effective leadership team meetings | toss the org chart for an accountability chart | how core values affect remote work culture | how ‘tech stacks’ can help you standardize | ready to be a virtual cfo?
goprocpa.comexclusively for pro members. log in here or 2022世界杯足球排名 today.

some business owners may think they can save the company all of that money by going remote, but i personally believe that’s a terrible idea. while it’s true that a distributed company doesn’t have the costs that come with having a physical space, the very nature of a remote work environment results in a completely different and unique set of needs that should be considered in the company’s annual budget.
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build trust through transparency

make sure your people understand what they’re seeing.

by jody grunden

joel gascoigne, founder and ceo of buffer, a saas product that helps users schedule social media posts, has become very well known for building a transparent organization.

more: how to run effective leadership team meetings | toss the org chart for an accountability chart | how core values affect remote work culture | how ‘tech stacks’ can help you standardize
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a few examples of the types of information that buffer shares publicly include salaries and equity shares of all team members, company saas metrics and things they’re learning in their journey – good and bad.

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how to run effective leadership team meetings

four people on each side of a videoconference3 ways to make it happen.

by jody grunden

doing the disc assessment with our team, we learned that some people love meetings and some people despise them. the “d” (dominance) personality on the disc scale tends to be direct, very results-oriented and less collaborative in meetings. the “i” (influence) personality enjoys meetings because they provide an opportunity for social engagement and collaboration.

more: toss the org chart for an accountability chart | how to develop your leadership team | disc helps remote team work together effectively | how core values affect remote work culture | 4 ways to bill clients | 3 ways to keep client files safe from security threats | how ‘tech stacks’ can help you standardize
goprocpa.comexclusively for pro members. log in here or 2022世界杯足球排名 today.

the “s” (steadiness) personality may not feel comfortable speaking up in meetings unless they are called upon. the “c” (conscientiousness) personality may need to rally more energy within themselves for meetings because they tend to value working independently over collaboration. knowing the personalities of your leadership team members will help you run more effective meetings.
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