consider the power of “you.”
by steven e. sacks
the new fundamentals: practical guidance for today’s accounting firms
firms either employ a formalized, thoughtful and comprehensive approach to evaluate employees, or they just use their gut instinct on a timeline that is not consistent. in any event, the amount of effort expended will yield a proportionate return on investment.
more: have you gauged your staff’s enthusiasm? | managing difficult personalities in the workplace | set your staff on the right course | how motivation is like bathing | be a talent magnet | make crap a badge of honor | the job interview: a make or break proposition | 10 elements to balancing shareholders’ needs
exclusively for pro members. log in here or 2022世界杯足球排名 today.
there are, however, situations in which companies go overboard in their quest to acquire information and deliver their findings through a process that is slow and plodding.
to be sure, there needs to be a proper balance that will
- focus on employees’ strengths and weaknesses,
- offer thoughtful recommendations for improvement and
- limit the amount of generated paper.
most important, companies that desire to get this process right will not discuss compensation (e.g., raises, bonuses) during the evaluation phase.
“curious that we spend more time congratulating people who have succeeded than encouraging people who have not.” – neil degrasse tyson
the standard approach to assess performance uses a defined set of behaviors, more often referred to as competencies. they are skills, characteristics and proficiencies.
the question is: what attributes are necessary for employees to succeed in our firm? specifically, what are the differentiating factors that separate the superstars from the mediocre ones? every firm has its own set of factors that are relevant, so it would not be purposeful to use a generic template.
cpa firms’ human resource professionals need to review their performance evaluation forms to ensure that employees understand the questions asked of them. in fact, using the “you” attitude on open-ended questions will yield more useful information. the key is to just keep it simple. here are a few examples:
- do you feel you have the resources and tools you need to perform your job effectively?
- how could we make the best use of your interests/talents in your current role?
- what aspects of your job do you find particularly challenging?
- are there any functions or processes you think need to change to help you better perform?
how can competencies be measured?
aside from the questions having a numerical basis (e.g., on a scale of 1 to 5, how would you rate tom’s ability to perform under pressure? or on a scale of 1 to 5, how responsive has mary been in completing her reports on a timely basis?), what about those questions that are subjective, such as level of patience, collaborative style, etc.? how exactly do you measure these things?
they can either be measured by off-the-cuff approach or some nebulous numerical formula. the former may be based on a sampling of past cases that highlight a person’s characteristics or skills. bill’s team members work in a cooperative fashion. the metric of cooperation is then incorporated into the evaluation form. joan serves her clients in a fast and friendly fashion. speed and friendliness are now used as measurements on the form.
using a nebulous formula may be more analytical; the variables used can be irrelevant or can skew the results. if using a software package that requires a database of traits and regressions to envision what is required for success, it may result in a prototype that may be hard to find. human resources will be hard-pressed to develop a job requirements description to fill positions resulting from firings or resignations. no two people share the same level of competency or strengths, so don’t be limited in what you require for a particular position if you are making modifications to a position. finally, do not underestimate the importance of someone’s potential.
identifying and leveraging strengths
what exactly is a sufficient number of competencies? and how much time should your employees devote to enhancing these competencies? consider the most important competencies and prioritize them. the approach is to discover the strengths of each individual and to create approaches to leverage those strengths.
it will be useful to reference a whittled-down competency list to identify key people with certain strengths and use this information to create better job descriptions for future use and for the evaluation process. in fact, to cut down the whole review process, perhaps use a rating approach of develop, stop and continue to gain a more meaningful discussion with the employee.
finally, i mentioned before that the evaluation process should not include a discussion of a raise or bonus. why? once a number is exposed, the employee may tune out the reviewer completely, or begin to argue. this will result in a complete waste of time and effort. your goal for the evaluation process is to benefit the firm by benefiting your people.