are licenses getting too pricey? there’s a workaround.
by roman h. kepczyk
quantum of paperless
in the united states, quickbooks is by far the most dominant small business accounting product on the market and will be the application that the majority of the firm’s clients use. therefore, it is obvious that the firm must become proficient in supporting quickbooks.
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unfortunately, one of the biggest wastes of time is when firms support too many older versions of the software, which often leads to incompatibilities that can corrupt the database and make it unusable for clients. fixing these errors creates lost time that is seldom charged to clients and instead impacts the profitability of these jobs.
firms have found that it is significantly more productive to support no more than the three most recent versions and to either require the client to update their software or include the cost within the monthly service fee. updating software versions should be a standard procedure as part of the firm’s bookkeeping.
one area of difficulty is the licensing of quickbooks, which can be expensive if the firm has a large number of users. many firms have figured out that a better and more cost-effective method is to have personnel certified as quickbooks proadvisors. certification has traditionally provided a number of discounted licenses through each certified proadvisor. getting multiple personnel certified is easy today as it can all be done online.
while there has been a strong trend toward cloud computing, quickbooks online accounting product has not always been seen as adequate for clients used to the comprehensive features in quickbooks professional. while there have been significant improvements in the past two years, quickbooks online sometimes lacks important capabilities that clients rely upon. this has led to hosting companies such as rightnetworks delivering full versions of quickbooks professional on the internet. we believe that quickbooks online will narrow the features gap within the next few years so firms should re-evaluate quickbooks online capabilities annually.
recommended actions:
- designate quickbooks proadvisor for adequate required licenses.
- actively monitor the progress made by web-based accounting products.
one response to “cutting your quickbooks costs”
lavetta lewis
i was inform there is to be only one user, it is not for everybody, just that user.